Every company produces a large amount of information – marketing collateral, decks, marketing propositions and contracts, proposals and presentations are only a few examples. The information produced can be extremely valuable to business operations, but it could also become unorganized and difficult to access. A document storage service provides an secure and safe place for organisations to store files, documents and other data, while also ensuring easy access when required.
In addition to the physical storage of documents, many organisations choose to implement digital document management systems. These solutions allow central document storage, project collaboration and file sharing in a secure environment. This decreases the amount of time spent searching manually for documents and makes it easier to track and find files whenever needed.
Organizations are often confronted with compliance and regulatory requirements which require organized storage of documents. Document storage that is properly managed can help avoid legal problems, penalties, and loss of data.
Personal computers and networks are an excellent way to store documents and access them however, they are not efficient when it comes time to collaborate and search. Personal computers are also prone to hardware problems and inefficient backup procedures, or worse, catastrophic data loss.
A document storage service lets companies to outsource the management of sensitive and confidential documents to a firm they can trust and enables them to focus their efforts on more important tasks and goals. A good document management system can help a company avoid costly office space equipment, printing and space costs by transferring paper records to offsite facilities. It can also save time by automating workflows, facilitating collaboration, assuring version controls, and eSigning solutions.
